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Why Don't Billionaires Make To-Do Lists

Kevin Kruse, entrepreneur and writer talks about how to develop a habit that will make us more productive.

Are you sure that Richard Branson or Bill Gates had long to-do lists arranged in priority order, such as A1, A2, and B1, B2, and C1, etc.

My research on how to manage your time and the best ways to maximize productivity has involved interviews with more than 200 millionaires, Olympians and bright students. I ask them for their advice on managing productivity and time, and they never mention a to-do listing.

To-do lists can be a problem in three ways.

A to-do list doesn’t take time into account . If we have many tasks to do, we tend not to complete them all quickly. According to a study done by iDone, 41% of all to-do lists are never completed.

These tasks are not able to distinguish between urgent and important. Our impulse is to prioritize the urgent over the important. Do you still need your next mammogram or colonoscopy? You can.

Stress is caused by to-do lists. Unfinished tasks can trigger invasive and uncontrollable thoughts. This is what psychologists call the Zeigarnik Effect. It’s not surprising that we feel overwhelmed throughout the day, but still need to battle insomnia at night.

My study has always been dominated by one theme:

People who are extremely productive don’t follow a schedule. They live and work according their own schedule.

Shannon Miller was a member of the US Olympic Gymnastics team in 1992 and 1996, winning seven Olympic medals. She is now an active entrepreneur, and she’s the author of It’s not about Perfect, her latest book.

I had to balance family, school, and training for the Olympics. This meant that I had to create a detailed schedule. Prioritizing was a necessity. I still keep a detailed schedule to this day.

Dave Kerpen, a co-founder and New York Times bestseller author, is one of the founders of two successful startups. When I asked him for his secrets to help me accomplish his tasks, he answered:

“I don’t do tasks that aren’t in my agenda. But I complete all of them.” My agenda gives me 15 minutes each day to meet, review materials, write, and complete the tasks I need. Meetings with anyone who requests it, I reserve one hour per week for these office hours.

Chris Ducker is a successful entrepreneur, author, and host of The New Business Podcast. What was your secret?

Everything was on my calendar. This is it. All my daily tasks are covered. My daily tasks include 30 minutes for social media, 45 minutes for email management, and a catch-up with my virtual team. It doesn’t matter what you don’t schedule, it will not happen.

There are several key concepts to help you manage your life using an agenda, rather than a list.

The event should not last more than 15 minutes. Google Calendar and Outlook calendars will likely allow us to add events to our agenda. It is possible that it will automatically schedule the event for 30 minutes or 60 minutes. People who are extremely productive only dedicate enough time to each task. Marissa Mayer, former Yahoo CEO, is well-known for holding meetings that last only five minutes with her colleagues. You will find you can schedule more tasks per day if the default forecast time is 15 minutes.

First, you must block the time needed for the most important aspects of your life. It is not acceptable to let our agenda grow at will and accept everything they ask. You must set clear priorities for work and life, and plan the time blocks in a predetermined way to accomplish these tasks. The agenda may contain two hours per morning to complete the strategic plan our boss requested. However, it should also include time for exercise, appointments at night, and other matters that are important to the company’s main values. our life.

You must plan everything. You should not check your email every few minutes. Instead, set aside three times per day to update it. Instead of simply writing “Call my sister”, you should write it on your agenda or block out a time each afternoon to “return telephone calls.”

The end result of programming is always successful.

You would reduce stress and increase productivity if your to-do lists were broken up and you worked with an agenda.